If you suspect fraud may be going on, but have no concrete evidence, you may consider urgently hiring a forensic accountant to review the activities of a suspicious employee. It is also possible to get a Civil Search Order from the Supreme Court, to seize laptops and other potential evidence, but this is very unusual. Our firm has successfully used this strategy.
Where the concern is more than a mere suspicion, it is strongly recommended that you advise the NSW Police immediately. They have the resources and experience to know how to best handle these situations, and they want to exercise the element of surprise in dealing with the suspect.
You will need to give consideration to the ongoing employment of the employee. In the absence of concrete proof, and subject to Police input, you could consider standing down the employee on full pay to allow time to investigate the matter, before then confirming a decision to terminate their employment.
Where the amounts stolen are very substantial, some employers consider the question of how they can best recover the money stolen, and put that as their top priority. In those circumstances, there may be benefit in getting an urgent Freezing Order over the assets of the suspect before you stand them down. A freezing order can stop a person from selling property, or transferring funds out of bank accounts. This may be the only way to protect against an employee transferring monies offshore. Atkinson Vinden has successfully obtained Freezing Orders to prevent the transfer of assets offshore.